MUNICIPAL SERVICES IMPROVEMENT PROJECT - TERMS OF REFERENCE FOR TECHNICAL EXPERT (Ref: PMU-IND-07)

ILBANK
DEPARTMENT OF INTERNATIONAL RELATIONS
MUNICIPAL SERVICES IMPROVEMENT PROJECT
(MSIP)
TERMS OF REFERENCE FOR
TECHNICAL EXPERT
(Ref: PMU-IND-07)

1. BACKGROUND
The ILBANK has applied for financing from the World Bank “the Bank” toward the cost of the “Municipal
Services Improvement Project” (the Project) which will be jointly financed by the Bank and the European
Union (EU) through an IBRD loan to ILBANK, guaranteed by the Republic of Turkey, and a proposed grant
from the European Commission Development Fund (ECDF)'s Facility for Refugees in Turkey (FRIT). ILBANK
intends to apply part of the proceeds for consulting services.

The overall objective of the Project is to contribute to the improvement of the living conditions of host
communities and Syrians under Temporary Protection (SUTPs) in five (5) selected municipalities; Adana,
Kahramanmaras, Kayseri, Konya, and Osmaniye, in dealing with the increased pressure on defined
municipal services, in particular water supply, sanitation and solid waste management, in a sustainable
and equitable manner.

The specific objectives are as follows:
(i) Provide access for host communities and Syrians under Temporary Protection to safely managed
drinking water, wastewater and solid waste management services.
(ii) Participate in the protection of the region’s environment and, in particular, of its resources in fresh
water, under stress due to climate change.
(iii) Support the municipalities and SKI’s in achieving operational and financial sustainability in water,
sanitation and solid waste management services.

The Project would be implemented through two components:
1) Environmental infrastructure investment (Component 1) including; water, sanitation and solid waste
management, comprising fourteen (14) projects located in five (5) provinces stated previously.
2) Technical assistance for Project Management and Supervision, Capacity Building, Communication and
Citizen Engagement (Component 2), including in particular accompanying measures to improve the
performance of water, sanitation and solid waste operators (municipalities and metropolitan municipality
water and wastewater administrations called "SKIs"), and to support ILBANK in sub project management
of the Project. This component will also consist of related communication and visibility actions.
ILBANK will act as the Financial Intermediary (FI) to transfer funds to participating municipalities or
utilities that are the main Beneficiaries and implementing agencies of the Project, in the selected
provinces within the scope of Component 1 (environmental infrastructure investments); in addition,
ILBANK will directly procure some tenders in relation with Component 2 (consultancy services such as
audit of the project’s account, communication and visibility services and external supervision for works).
To be able to achieve these tasks, ILBANK has set a Project Management Unit (PMU) within its
International Relations Department which will be responsible for coordinating and supervising overall
implementation of the Project at central level. Participating municipalities/utilities will be responsible for
sub-project investment implementation and will set up municipal project implementation units (PIUs) at
local level to ensure effective sub-project implementation. As owners of the assets to be financed as part
of Component 1 (environmental infrastructure investments), the targeted municipalities and SKIs will be
the primary entities responsible for contract management and ILBANK’s PMU will provide assistance for
project management to the final beneficiaries (with particular attention to those which are not used to
working with international donors). ILBANK’s PMU will also be directly responsible for the procurement
activities within the scope of project.

Within the framework of the Project, a Technical Expert (IBRD/PMU-IND-07) will be employed at
Project Management Unit of the General Directorate of ILBANK.

2. OBJECTIVES
The main objective is to employ an experienced consultant as the Technical Expert under the authority
of General Directorate of ILBANK in coordination with ILBANK PMU and sub-projects’ supervisors to
assist in the project implementation activities as follows:

3. SCOPE OF THE SERVICES
The Technical Expert (the Consultant) will be expected to carry out and deliver the following tasks:
a. The Consultant shall provide technical management services to the ILBANK PMU during
the course of procurement and implementation process of the programme and
notably, of its first component (investments). He/she shall ensure that the approved
time schedule and budget are respected, and that the requirements of the World Bank
(WB) and European Union are satisfied, in accordance with the Financing Agreement/s
signed by ILBANK. In particular:
b. The Consultant shall review all bidding documents (for consulting services, goods,
works and non-consulting services) from a technical perspective before issuance to the
prospective Bidders.
c. The Consultant will review all reports (review of detailed design, progress reports, etc.)
prepared by work supervisors and, generally, be the entry point at ILBANK’s PMU, for
all sub-projects’ supervisors (which, depending on the sub-project, will be ensured
either by an external consultant or by ILBANK in cooperation with relevant SKI). He/she
may have to give his/her expert advice as project manager on issues such as time
extension, value adjustments, addendums to contracts, quality of supervision.
d. The Consultant shall be able, if/when needed, to understand all parts of the technical
documents, including drawings, sections such as technical specifications and BOQs,
TORs, progress payments etc., and check the consistency of these sections/documents;
he/she will give his expert advice when required.
e. The Consultant shall do site visits to project areas if necessary, for control of the
progress of the implementation and prepare field reports if required.
f. The Consultant shall support PMU in monitoring and evaluation activities within the
scope of the Project.
g. The Consultant shall ensure the files and documents related to implementation are
recorded and organized rigorously. The Consultant will keep the recording of all
implementation-related documents in hard and soft copies and in an orderly manner
to meet the requirements of WB and from time to time those of EU’s.
h. The Consultant shall participate in the drafting of bi-annual progress reports to WB,
based on the information gathered from the supervisors’ reports and site visits. More
generally, the Consultant will be the entry point, at ILBANK’s PMU and from a technical
standpoint for WB (and WB’s consultants when applicable).
A more detailed list of services will be provided to the Technical Expert upon contract of employment.

4. REPORTS
The Consultant shall prepare, update technical parts of all progress reports and comment on any activity
reports due to WB. He/she will fill in detailed time sheets on his/her activities and comply with his/her
contract’s requirements in terms of payment/time justification in the context of high accountability
under IBRD and EU financing. The reports prepared by the consultant will be submitted to ILBANK PMU.

5. DURATION OF THE SERVICES
The services will be required on a full-time basis for an expected duration of 48 months. The Technical
Expert is expected to commence work from July 2020, with two months’ probation period and a
renewable 1-year contract, if performance is satisfactory.
The position will be mostly based in Ankara. If required, and with the approval of the Employer, the
Consultant shall attend the site visits to municipalities/SKI’s and ILBANK Regional Directorates within
the scope of the Project. If and when deemed necessary, the Employer may assign the consultant in
ILBANK Regional Directorates on a temporary basis.

6. QUALIFICATION REQUIREMENTS
 At least bachelor’s degree in a field of Engineering related to the delivery of water sector
services, such as civil, hydraulic or environmental engineering
 Minimum ten-year experience in implementation of contracts in the water, wastewater and
solid waste management sectors; significant experience in work supervision would be a
plus,
 At least five years of experience in implementation of contracts within the framework of
projects financed by international financial and development organizations such as World
Bank, European Union, AFD, United Nations (or equivalent institution/s).
 Proficiency in key computer applications, e.g., MS Office and AutoCAD,
 Have a strong client orientation,
 Fluency in written and oral English and Turkish is required,
 Ability to travel without restriction.

7. METHODOLOGY
The consultant will be hired in accordance with the World Bank’s “Procurement Regulations for IPF
Borrowers (July 2016 and revised August 2018) (Procurement Regulations)”. The contracted position
will be the Technical Expert of ILBANK PMU in Ankara. The contract will be signed between the ILBANK
Department of International Relations or his designee and the consultant.

8. APPLICATION
The application should include a CV (following the indicated format) in English.
Attn: Mr. Özkan ÇÜÇEN, Manager of Contract Management Unit
ILBANK
Department of International Relations
Contract Management Unit
Kızılırmak Mahallesi, Ufuk Üniversitesi Caddesi, No:12
Çukurambar- Çankaya / Ankara
Tel: 0312 5087905
Fax: 0312 5087949
E-mail: pybsatinalma@ilbank.gov.tr
website: https://www.ilbank.gov.tr

ANNEX I

CURRICULUM VITAE

KEY QUALIFICATIONS

Specific experience in:

EDUCATIONAL BACKGROUND

PROFESSIONAL EXPERIENCES

(Employment Record)

Language Proficiency      :

Computing Knowledge :

Experience in:

Membership of Professional Societies       :

References and transcripts           : AVAILABLE UPON REQUEST

Certification

                   I, the undersigned, certify that to the best of my knowledge and belief, this biodata correctly describes myself, my qualifications and my experience.

Signature                                                                                                                                             Date