ICBC - YEREL YÖNETİMLERİ KALKINDIRMA PROJESİ - GÜNEŞ ENERJİSİ PROJELERİ DANIŞMANLIK HİZMETLERİ İŞ TANIMI

Republic of Turkey

İLBANK

Local Authorities Development Project (LDP)

 

Terms of Reference

 

Consultancy Services for

Design Review and Supply & Installation Supervision Services of Solar Power Plant Projects for Local Authorities

 

 

1. BACKGROUND INFORMATION

İller Bankası A.Ş. (ILBANK) is a state-owned development and investment bank based in Ankara, which is the related institution of Ministry of Environment and Urbanization.

ILBANK has applied a loan from Industrial Commercial Bank of China Limited (ICBC), and has been the project implementing agency, serving as a Financial Intermediary to municipalities to support the municipalities’ renewal energy projects. The Government of Turkey represented by the Ministry of Treasury and Finance is the guarantor of the loan.

The project will be managed by an existing Project Management Unit (PMU) established under Department of International Relations at ILBANK. The Bank has a great experience in working with international financing institutions since 2006. It has around 3,2 billion EUR project portfolio for improving quality of life in Turkish cities including water management, urban transportation, energy efficiency, social development, disaster management and sustainable cities project. ILBANK aims at supporting improved sustainability of Turkish cities. ILBANK is expanding their engagement into a number of new sectors including urban transport, energy efficiency, renewable energy, disaster risk management and social services.

ICBC Turkey conducts operations as a foreign capitalized deposit bank in Turkey. ICBC Turkey has become an international subsidiary of Industrial Commercial Bank of China Limited (ICBC) Group in 2015. In line with ICBC Turkey’s strategy; investment projects such as energy, infrastructure, and superstructure of corporate customers. ICBC Turkey aim to finance projects (mega scale projects in infrastructure and energy sectors), thus laying a solid foundation for the business development in 2020. The Bank aims to have a balanced energy portfolio which consists of coal-fired, wind, hydro, solar and geothermal power plant financings and focusing on energy projects.

1. PROJECT RATIONALE

Local authorities have a key role in the climate change challenge. Over half of greenhouse gas emissions are created in and by cities. 80% of the population lives and works in cities, where up to 80% of energy is consumed. In addition, cities are vulnerable to and face growing difficulties in dealing with the effects of climate change. The increasing frequency of extreme weather events sends a clear signal that cities and towns must become resilient to the impacts of climate change. Local authorities play a key role in the achievement of the global climate objectives and are leading actors for implementing local sustainable energy policies.

For Turkey climate action mitigation priorities include increase of renewable energy production and energy efficiency measures. ILBANK will continue to provide support for embedding city-level actions that link to climate change actions. Municipalities, as providers of urban services, have control and influence over infrastructure development. There are many opportunities to reduce greenhouse emissions in the provision of municipal services through improvements in energy efficiency, harnessing alternative renewable energy sources such as solar and biogas sources, as well as increase energy efficiency in urban transport sector.

Cities are major consumers of electricity, which presents a critical challenge because of Turkey’s energy dependence and reliance on energy imports. Reduction in Green House Gas Emissions will be achieved through development of renewable and environmentally sustainable energy sources for meeting municipal internal energy consumption needs, and improved energy efficiency of municipal service infrastructure and models. Projects targeted at the production of energy for meeting internal municipal energy use (both electricity and heat) are based on solar energy. Solar energy projects either rooftop or ground based are eligible as long as they are environmentally sustainable energy sources for meeting the internal energy needs of the local authorities.

ILBANK is the Project Executing Institution and intends to hire a Consultant for support in all aspects of the preparation and implementation of the project.

1. DEFINITIONS AND ABBREVATIONS

Within the performance of this Terms of Reference provisions;

• Supply & Installation Tender: Administrative and Technical Specifications to be drawn up by the Consultant to enable the supply and installation of all works under each Lot and performance of the works
• Consultant: refers to the Consultant who will perform the work within the contract.
• Contracting Authority: İller Bankası A.Ş. (ILBANK)
• Contractor Firm: Firms which will perform the Supply and Installation of the Energy Efficiency Projects such as Rooftop SPP and Ground-based SPP
• Day: Calendar day
• EIC Expert: The authorized expert drafting the Energy Identity Document
• EE: Energy Efficiency
• ETL: Energy Transmission Line
• SPP: Solar Power Plant
• Subcontractor: Firms assigned by the Consultant to perform a part of the work
• TEDAŞ: Turkish Electricity Distribution Corporation
• Tender Documents: the whole documents such as estimated cost for the implementation projects, special general technical specifications, administrative specifications etc. prepared by the consulting firm
• ToR: Terms of Reference
• Services: All Consulting Services included in the ToR
• YEKDEM: Renewable Energy Source Support Mechanism

 

1. SCOPE OF THE CONSULTING SERVICES

ILBANK collected project proposals from municipalities requesting financing for their municipal investment projects on renewal energy sector. There is a (draft) project pipeline including several projects. ILBANK will provide the necessary documents to the Consultant such as existing drawings, procedures, etc. in a timely manner.

The project will be implemented over following two main phases:

Phase-1: Preparation of Project Summary Documents (PSD), Design Review, Preparation of Tender Documents and Technical Assistance during the bidding and evaluation period

Phase-2:  Supervision of Supply & Installation works.

Following is the brief outline of the scope of services, expected tasks and key deliverables under each phase, which should be carried out by the consultant:

PHASE I. LUMP-SUM SERVICES:

Task 1. Preparation of Project Summary Documents (PSDs):

Based on the available information, the Consultant shall prepare PSDs for solar projects. Based on the geographical locations of the projects, Consultant will group them and prepare PSDs. PSDs will be prepared for the projects to be implemented for each Municipality. The content of the PSD Preparation Template for Solar Energy Plants (Annex-2) is given below:

1. Simplified cost-benefit analysis for different technological options for solar PV, depending on module type, mounting options, inverter type and potential use of electric storage and/or capacitors
2. Estimated energy yields for a number of technologies that are most suitable for the identified sites.
3. The approximate costs for development, Supply & Installation and operation of the project and predicted revenue, based on the available resource data, as well as indicative quotes or comparison with similar projects.
4. The land ownership and land use status
5. Transmission line and grid connection, including cost and potential barriers to achieve grid connection
6. Permitting requirements and expected timeline and estimated costs for achieving these
7. Financial modelling detailing financial assumptions, energy yield, and evaluation of results

Task 2. Design Review:

During this stage; The Consultant is responsible for the establishment of a design group of experts who are experienced in the preparation of renewable energy plants, civil and electrical projects. Therefore, the Consultant shall separately indicate the staff to be assigned in the review of designs and preparation of documents by indicating positions planned to be assigned for each staff in their proposal.

The Consultant shall review, complete and finalize all existing designs (civil, mechanical, electrical drawings including grid and connection lines, all related auxiliary related works etc.) including all required calculations, drawings, details and specifications of the project components and submit to the Contracting Authority for approval.

Since any delay in the review and the completion of the designs and related documents will directly affect planned commencement date for Supply & Installation works period, the Consultant will complete and finalize all designs and documents with due care and diligence during the envisaged periods so as not to cause any delay. The Consultant is supposed to be in strong liaison with the Contracting Authority and provide economical, efficient solutions.

The Consultant will perform the following tasks:

1. The Consultant is obliged to check/review all the designs and the Supply & Installation drawings to ensure that they are adequate for competitive bids, and for executing the work.
2. The Consultant will verify the compliance of the designs and documents with the most recent legislations, regulations and the good international practice.
3. The Consultant shall prepare all required general and technical specifications and standards, detailed drawings for each sections and types of works, bill of quantities and cost estimation taking into account the existing regulations and standards, as well as international best practices.
4. The Consultant shall produce the confidential cost estimates for supply and installation of all relevant parts of works on the basis of bid proposal list and schedule of rates derived from current rates of similar works in the market. As necessary existing local regulations and norms should be considered or otherwise agreed with the Contracting Authority. The total cost estimate prepared by the Consultant shall be precise and clear, all taxes and duties (if applicable) shall be indicated separately.
5. The Consultant shall check the compatibility of Drawings, Technical Specifications and the Bill of Quantities.
6. Specific requirements, legislations and specifications of Ministry of Energy and Natural Resources and ILBANK shall be considered and the designs shall be checked whether these criteria are reflected in the designs.
7. The Consultant shall have obtained the consent/approval of the relevant Authorities and/or their local branches to the final designs before submitting those for approval to the Contracting Authority should the circumstances call for it. This is as of the normal development of the project and no additional cost to the Contracting Authority with the exception of the expenses occurring from legal and municipal authorities such as the cost of the approval of the design revisions, charged by TEDAŞ or similar authority.
8. The Consultant shall carry out an environmental and social assessment of the proposed project with respect to installation of SPP and consider any major issues and risks, which should be addressed adequately at the design review stage. Mitigation measures shall be identified and reflected in the Environmental Impact Assessment and Environment Management Plan to be referred and applied in the course of project implementation, including integration into the supply and installation contracts.

Task 3. Preparation of the Bidding Documents:

The Consultant shall prepare complete tender documents related with the supply and installation contracts for each Lot separately in accordance with the provided Guidelines and the provided Standard Bidding documents in parallel to the previous stages stipulated above.

Tender documents shall include but will not be limited to the Conditions of Contract, Form of Bid, Technical Specifications, Activity (Price) Schedule, final designs, and system/detailed drawings.

The Consultant shall prepare the tender documents in close cooperation with the Contracting Authority and with due care and diligence. Any of the items in these documents shall not contradict with each other and all material specifications shall be in accordance with the specifications of the Turkish standards and/or international standards.

The Consultant shall prepare the designs, plans, technical specifications, Activity (Price) Schedules, tender documents etc. and all additional documents, detailed designs in such a way that the necessity for variation orders during the Supply & Installation stage is minimized.

The Consultant shall prepare Special Procurement Notice if necessary.

The Consultant shall make any reasonable modification to documents, reports, etc. as may be approved by the Contracting Authority during the various stages of approval.

Task 4. Support to ILBANK during the Bid & Evaluation Stage:

The Consultant shall assist the Contracting Authority in bid closing/opening procedures, preparation of minutes of meeting and their submission to concerned authorities timely, getting clarifications as required and overall handling situations occurring in the bidding process.

The Consultant shall be responsible for technical support to the Contracting Authority during this stage as required by the given procedures; including but not limited to preparation of any clarifications to the bidder’s questions, preparation of addendum (if required), evaluation of the proposals, drafting of evaluation reports, etc.

PHASE II. TIME-BASED SERVICES

Task 5. Supervision During the Supply & Installation Period:

The Consultant shall perform the supervision services on behalf of the Contracting Authority.  (i) during the Supply & Installation period and (ii) Upon completion of the works, during one year Defects Liability period. The consultant will be fully managing the Supply & Installation period through close supervision of works, which will start immediately after contract is signed between the Contracting Authority and Works Contractor. The Consultant at all times should maintain sufficient rotational site-based staff between assigned projects, with clear allocation of duties, to supervise Supply & Installation of the works. The Contracting Authority shall authorize the Consultant with a satisfied power of attorney and Authority approval for the procedures (electricity, water, gas, natural gas, channel connection and various license etc.) to be made in the public organization and agencies. The Consultant shall check, ensure and approve the compliance of the establishment of SPP by the Works contractors in accordance with the minimum 70% local content use requirement of the Investment Plan approved by Strategy and Budget Office of the Presidency of Republic of Turkey.

Expected activities during the supervision stage will cover, but are not limited to, the following:

1. To assist in organizing and supervising the kick-off meetings with the selected contractors. Prior to the start of the works, Consultant will be assisting the Contracting Authority in checking and verification of bank guarantees, reviewing and recommendations for approval, when satisfactory, the insurance policies as required by the Special Conditions of Contract.
2. To ensure that the Contractors have valid permission to access work-sites before work commences, and that their site occupation program complies with conditions applicable to that permission;
3. To review and approve the contractors’, working drawings, specifications and contractor’s work plan/implementation schedule. During the supply & installation period to advise the Contracting Authority on changes on plans or specifications that may prove necessary to be revised, or for any changes that the Contracting Authority may approve;
4. To monitor the setting out of the works by the contractors, installation of plant facilities, mobilization of machinery and equipment and others. Checking and approving the Contractors’ proposals for temporary works and installation methods;
5. To visit the work place and environment, examine, draw up the proposal and provide all information required for committing. All costs incurred from visiting the workplace and environment shall be covered by the Consultant.
6. To ensure that the billboards on the work-site or other places where a logo has to be used are delivered in compliance with the procedures set forth in the relevant contractual clauses of contractors.
7. To check and ensure that the Contractors’ proposals accord with statutory or otherwise approved requirements for maintaining workers and public health, safety and welfare and for compliance with approved measures to mitigate adverse environmental impacts in the vicinity of the works. Reviewing the constructors’ safety and environmental protection plans and supervision of the implementation of all safety and environmental protection measures.
8. To check regularly that the Contractors maintain adequate numbers of professionally and technically qualified staff, as may be specified in their contracts, to execute the works in proper manner;
9. To review the inspection and testing of all materials and works to ensure that they comply with the specifications, and give immediate notice to the contractors in the event that such materials and works do not comply with the contractual specifications. Preparing recommendations to the Contracting Authority on acceptance or rejection of any part or parts of the completed works;
10. During all kinds of material approval process; establishment and acceptance of factory and material acceptances, determination and approval of the institutions or organizations (laboratories, universities, etc.) where the tests are to be conducted, approval or rejection of the materials, manage the use of approved materials at site and removal of unauthorized materials from the site and follow.
11. To measure the quantities of approved and accepted works and materials, check and certify contractor’s interim certificates for periodic payments, as well as completion of parts or the totality of works;
12. To assist Contractors in developing solutions and alternative methods to overcome unforeseen obstacles to the performance or progress;
13. To review and certification of the justification for any variation orders and for any extension of implementation schedule for contract execution with processing of specific steps for approval;
14. To revise contract specifications when necessary for the proper guidance and coordination of selected materials and equipment conforming to the contract documents;
15. To negotiate with the contractors and recommend to the Contracting Authority the rates for any unscheduled items of works that may arise;
16. To undertake constant monitoring of the project costs and that measures are in place for ensuring cost controls;
17. To examine and make recommendations to the Contracting Authority on claims arising from the contractors for extensions of time, payments for extra work, and other matters as may arise from time to time;
18. To monitor actual implementation progress of contracts against both contract and overall planned project activities, and accordingly prepare/monitor/update computerized project schedules. Informing the Contracting Authority timely on problems or potential problems that may arise in connection with the Works contracts and make recommendations for possible solutions and actions to be taken;
19. To propose and present for the approval of the Contracting Authority any changes to the contract documents the Contracting Authority may deem necessary, providing information on any effects the changes may have on contract costs and time, and prepare all necessary change/variation orders including alteration of plans, specifications and other details for the approval of the Contracting Authority;
20. To check, supervise and co-ordinate in the connection, under every site work component/contracts to ensure that the system is integrated and functional after the completion of works under each contracts.
21. To coordinate installation and start-up of all equipment and facilities required within the works, in collaboration with relevant contractors, if needed;
22. To assist the Contracting Authority in taking-over and commissioning of the system, including supervision of all equipment start-up and commissioning.
23. To review and update Contractor’s operation and maintenance manual to be provided to Contracting Authority and together with the Contractor organize brief training for the operation and maintenance;
24. To participate in the meetings with various stakeholders (local municipality, services providers, and others) on discussion of the project progress and assist the Contracting Authority in addressing any issues arising from project intervention particularly on installation activities. Assisting the Contracting Authority in providing necessary clarifications and explanation to the local stakeholders and other government officials;
25. The Consultant shall support in settling all disputes or differences, which may arise between the Contracting Authority and the Contractor in a timely manner. In the case of litigation or arbitration, the Consultant shall assist in the preparation of the supporting documents needed by the Contracting Authority.

Task 6. Provisional and Final Acceptance:

The Consultant shall present to the Contracting Authority whether the work is ready for the provisional and final acceptance, be present as a third occupant or member during provisional and final acceptance and provide the approval of the document and minutes concerning to the provisional and final acceptance. In the event of the liquidation and termination within the planned work, the Consultant shall prepare, approve and submit the document concerning to the liquidation and termination accounts to and upon the request of the Contracting Authority.

The Consultant shall continue to be responsible for the supervision and inspection of the completed Works during the Defects Liability Period for a period of twelve months after provisional acceptance as defined in the works contracts. The level of supervision shall be appropriate to the scale of the works being carried out. These inspections and supervision are to ensure that works, agreed to be carried out during the Defects Liability Period, are properly carried out and have been completed and that any failure of any part of the Works has been rectified. If any defect is discovered, during this period, the Consultant shall promptly investigate the reason for it, report to the Contracting Authority and take required actions to rectify the defect.

A report of these inspections shall be submitted to the Contracting Authority, which shall include all details of any defects, faults, accidents or breakdowns, which have occurred together with the estimated costs of repair and the time scales within which they will be completed. Moreover, the Consultant shall submit quarterly report summarizing all the activities during subject quarter of Defects Liability. A final report shall be submitted at the end of the Defects Liability Period giving full details of all works carried out during that period. This report shall be submitted by the Consultant to the Contracting Authority at least 30 days prior to the Consultant’s issuing Defects Liability Certificate for the completed Works. The Consultant will provide minimum number of technical staff acceptable to the Contracting Authority during the Defects Liability Period. Defects are expected to be minimum for a competent Consultant Firm during defects liability period.

Consultant are required to provide perfect supervision/inspection services in the all period, to preparation of defect lists and monitor correction of defects. If required, Consultant will instruct the Contractor(s) and closely inspect the repair of works in the Defects Liability Period. Until finishing of Defects Liability Period, consultant shall execute all interim controls, inspections. In demand of Contracting Authority, Consultant shall deal with determined defect or failure. Consultant will inform the Contracting Authority and Contractor(s) in case of finding defects in interim audit/controls. 

Task 7. Ex-post evaluation:

The Consultant shall prepare ex-post evaluation report following the completion of the investments within the projects as stated below:

1. To design the ex-post evaluation study along with the DAC Five Evaluation Criteria and propose the design in the form of the evaluation design sheet. Submit the evaluation design sheet to ILBANK.
2. To prepare questionnaires and other survey instruments, such as checklists and interview sheets, to be used for the study. Submit those materials to ILBANK.
3. To collect data/ information for evaluation and to analyze the collected data/ information and compile the evaluation findings in the form of the evaluation summary sheet. Give ratings to evaluation results for each of the DAC Five Evaluation Criteria and come up with the overall rating of the Project.
4. To prepare the ex-post evaluation report based on the finalized version of the evaluation summary sheet.
5. To Submit ILBANK the final version of the ex-post evaluation report with the supplementary information collected through the study.

1. TIME SCHEDULE:

PHASE-1 Services (Task 1 to 4): The estimated time frame for the design review, preparation of PSDs & Tender Documents and Technical Assistance during the bidding and evaluation phase is four (4) months. Phase-1 will be based on the lump-sum payment against the deliverables as defined in the Contract terms and conditions.

PHASE-2 Services (Task 5 to 7): The time frame for the supply & installation phase is eighteen (18) months including twelve (12) months of defects liability period. Supervision of works will be based on the payment of actual man-month utilized as per the rates indicated in the contract. Similarly, reimbursable expenses will be compensated upon actual expenditures made. 

1. Change in The Scope of Consultant’s Services:

The commencement dates of Works may vary due to the unexpected reasons. The Consultant shall wait for the finalization of the respective tender evaluation(s) and commencement of the works and shall not request any payment or compensation for the tender(s) in question.

If any of the Contracts is not tendered or is not awarded by Contracting Authority, the Contracting Authority may decide:

1. to cancel the remaining services of the Consultant for such part of the Contract. The remaining payments will not be done to the Consultants and the Consultants shall not request any payment or compensation for the cancelled parts of the Services.
2. in agreement with the Consultants; to suspend the remaining services of the Consultants until awarding of Works Contract. In such case the Consultants shall not be paid by the Contracting Authority during the period between suspension and startup date of the Works Contract, and the Consultants shall not request any payment for compensation for the duration mentioned above.

 

1. REPORTING REQUIREMENTS

The Consultant shall prepare and submit the following reports and documents in both hard copy and digital version in compliance with the below table;

Phase 1: Design Review, Preparation of PSDs & Bidding Documents and Bidding Stage

 

 

 

 

 

 

Phase 2: Supervision & Completion and Defects Liability Stages Reporting Requirements  

 

A draft copy (Turkish 2, English 2) of all reports shall firstly be submitted to the Contracting Authority for discussion purposes following which the Consultants shall be required to prepare the final copy, incorporating any amendments arising from such discussions.

Drawings and other outputs produced in different software shall be provided in soft copy to the Contracting Authority in original format in 2 sets (CD/DVD).

ILBANK may from time to time request the Consultant to produce an ad hoc report. The reports shall be prepared in both English and Turkish.

Upon the completion of the Works, the Consultants shall submit all the original copies of correspondences, documents, test results, drawings etc., relating to the Services and Works, to the Contracting Authority together with indices in acceptable files and forms by the Contracting Authority.

 

1. TEAM COMPOSITION & QUALIFICATION REQUIREMENTS FOR THE KEY EXPERTS:

General requirement

The Consultant shall typically comprise a firm with experience in carrying out similar tasks, specifically to include the following minimum qualifications;

• Consultancy firm is expected to have wide work experience in the field of supply and installation of Solar Power Plant project. Moreover, Consultancy firm should be aware of local legislation in the sphere of design and supply & installation of Solar Power Plant project.
• Experience in renewable energy projects that are similar to the required services in size, similarity and complexity within the duration of the last 10 years.
• The qualifications of the sub consultants proposed by the Consultants will be added to the qualifications of the Consultants for the purpose of the evaluation.
• The Consultants shall provide sufficient qualified and experienced staff and supported by adequate number of professional staffs to ensure proper project management, procurement services, and supply & installation supervision of the works. The Consultant personnel shall consist of key, non-key and supporting staff.
• To establish a basis for the financial proposal evaluation, proposed minimum number of professional staff and estimated man-months input is summarized below, which provides an outline of the key personnel/skills needed.
• Consultant is free to propose additional professional experts as deemed necessary for successful completion of the assignment.
• Consultant is expected to ensure having adequate number of support staffs throughout the assignment (AutoCAD specialist, translator and interpreter, secretary, office manager, driver, etc.).
• Deployment of professional experts during the Phase-2 should be done with prior consultation and agreement of the Contracting Authority in order to ensure balanced inputs throughout the assignment and depending on the progress of the works.
• The consultant’s team shall include at least the following suitably qualified engineers and other professionals who are competent to carry out the duties described within this document.

The minimum required number and experience of proposed professional staff is:

 

(*) Defects Liability Period Staff Requirement: Staff-months for DLP shall be proposed as well, and demonstrated in the Staffing Schedule.

Area of expertise for some staffs are:

FOR PHASE I SERVICES;

Project Director: At least Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) together with a Master’s Degree in Economics, Business or Finance. The Project Director should have at least five years of experience in power plant design and construction including site experience of solar power plant construction. The Project Director will lead and manage the teams for Phase I and II services.

Lead Design Engineer: At least a Bachelor’s Degree in Electrical Engineering specialization with a minimum of four years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction. The Lead Design Engineer should have good command of PV standards and proven experience on resource assessment and calculation of energy yield for solar PV projects.

Senior / Electrical Design Engineer: At least a Bachelor’s Degree in Electrical Engineering specialization with a minimum of four/three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Civil Design Engineer: At least a Bachelor’s Degree in Civil Engineering specialization with a minimum of three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Mechanical Design Engineer: At least a Bachelor’s Degree in Mechanical Engineering specialization with a minimum of three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Lead / Legislation & Regulation Engineer: At least a Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) specialization with a minimum of four/three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction. The Lead Legislation & Regulation Engineer should have good command of PV standards and proven experience on local legislation and regulations for solar PV projects.

Energy Economist: At least Master’s Degree in Economics with a minimum of four years of experience of the economics of power system planning, project design, economic appraisal of investment projects, specifically demonstrated experience in economic appraisal of solar power projects.

Lead Document Controller: At least Bachelor’s Degree in Engineering/ Economics/ Business/ Finance or any relevant subject; at least four years of relevant work experience in energy projects.

Lead Environmental Engineer: At least Bachelor’s Degree in Environmental Science/ Natural Science; at least four years of relevant work experience in environmental assessment of infrastructure and energy projects. Good command of International standards, including World Bank safeguard policies, is also required.

Lead HSE Expert: At least Bachelor’s Degree in any relevant subject with experience of at least four years in OHS best practice with A Class Certificate including documentation, specification, implementation of solar power plant construction.

Lead QA/QC Expert: At least a Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) specialization with a minimum of four years of experience in the solar PV sector including technology, materials, specification, documentation of solar power plant construction.

Lead / Procurement Specialist: At least Bachelor’s Degree in Engineering/ Economics/ Business/ Finance or any relevant subject with experience of at least four years in procurement best practice and World Bank requirements for international project procurement. The Procurement Specialist shall provide guidance and support to the Contracting Authority to ensure compliance with applicable procurement requirements, and shall assist the Project Coordinator in designing and implementing a bidding and evaluation process that meets applicable standards of fairness and transparency.

 

 

FOR PHASE II SERVICES;

Project Manager: At least a Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) specialization with a minimum of five years of experience in the solar PV sector including site experience of solar power plant construction.

Lead Design Engineer: At least a Bachelor’s Degree in Electrical Engineering specialization with a minimum of four years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Senior Electrical Design Engineer: At least a Bachelor’s Degree in Electrical Engineering specialization with a minimum of four years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Civil Design Engineer: At least a Bachelor’s Degree in Civil Engineering specialization with a minimum of three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Mechanical Design Engineer: At least a Bachelor’s Degree in Mechanical Engineering specialization with a minimum of three years of experience in the solar PV sector including experience in PV power plant development covering design, procurement or construction.

Lead Document Controller: At least Bachelor’s Degree in Engineering/ Economics/ Business/ Finance or any relevant subject; at least four years of relevant work experience in energy projects.

Lead Environmental Engineer: At least Bachelor’s Degree in Environmental Science/ Natural Science; at least four years of relevant work experience in environmental assessment of infrastructure and energy projects. Good command of International standards, including World Bank safeguard policies, is also required.

Lead / HSE Expert: At least Bachelor’s Degree in any relevant subject with experience of at least four/three years in OHS best practice with A/B Class Certificate including implementation of solar power plant construction.

Lead / QA/QC Supervisor: At least a Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) specialization with a minimum of four/three years of experience in the solar PV sector including technology, materials, specification, documentation of solar power plant construction.

Lead Procurement Specialist: At least Bachelor’s Degree in Engineering/ Economics/ Business/ Finance or any relevant subject with experience of at least four years in procurement best practice and World Bank requirements for international project procurement. The Procurement Specialist shall assist the Project Manager in contract management.

Field Supervisor: At least a Bachelor’s Degree in major engineering disciplines (civil, mechanical, electrical, electronic) specialization with a minimum of three years in supervision of renewable energy projects, specifically demonstrated experience in construction of solar power projects. As an alternative, the Technicians( in Civil, Mechanical, Electrical disciplines)  with at least 6 (six) years’ experience in supervision of renewable energy projects, specifically demonstrated experience in construction of solar power projects could be proposed subject to approval of the Contracting Authority.

1. SERVICES AND FACILITIES TO BE PROVIDED BY THE CONTRACTING AUTHORITY

The Contracting Authority will timely provide to the Consultants the inputs and facilities, assist the firm in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports.

In addition, the Contracting Authority shall, where possible, assist the Consultants in obtaining approvals, permissions from the Municipalities and other State Authorities in respect of the Services to be performed.

The Contracting Authority will provide the following inputs:

• Provide the Consultant with access to all existing relevant reports, studies and other documents, required to carry out project implementation;
• Facilitate in organizing meetings and discussions with concerned stakeholders, beneficiaries and local authorities upon the request of the Consultant;
• Supporting the Consultant with the necessary Project related approvals and clearances from the relevant authorities;

The Consultant shall return all such drawings and documents received to the Contracting Authority upon the completion of services.

All local transport for the Consultants staff including the site supervisory staff shall be provided by the consultant and shall be included in the proposal.

 

ANNEXES:

Annex-1: Project Pipeline

Annex-2: PSD Preparation Template for Solar Energy Plants

 

 

Annex-1: Project Pipeline

 

 

 

 

 

 

 

 

 

 

 

 

Annex-2: PSD Preparation Template for Solar Energy Plants

 

EXECUTIVE SUMMARY

1. INTRODUCTION

1. Topic
2. Scope
3. History

2. LEGAL FRAMEWORK

3. STAKEHOLDERS OF THE PROJECT

4. PROJECT AREA

5. NEED ANALYSIS

6. PROJECT DESCRIPTION

1. Existing Solar Power Plants in the Region
2. Population Projection and Distribution
3. Agricultural Waste / Fuel Quantities and Fuel Values
4. Option Analysis
5. Technology Selection and Design Criteria
6. Production and Internal Need Consumption Rates
7. Energy Efficiency Estimation
8. Project Components

7. OPERATION AND MAINTENANCE

8. ENVIRONMENTAL STORES

1. Environmental Impacts
2. Environmental Impact Legislation of GESs

9. IMPLEMENTATION OF THE PROJECT

1. Process Schedule
2. Purchase Plan
3. Project Management and Control
4. Investment Plan

10. FINANCIAL AND ECONOMIC ANALYSIS

1. Goal
2. Preparatory Studies
3. Analysis of current situation
4. Assumptions (population assumptions, inflation rates, currency assumptions)
5. Financial Analysis Studies (CAPEX, finance, weighted average capital cost, EBITDA)
6. Income and Expense Estimation
7. Cash Flow Statement
8. Decision Tables
9. Economic Analysis

11. CONCLUSION AND RISK ASSESSMENT