IB A1C6 Terms of Reference for "Consultancy Services for Preparation of Sustainable Energy and Climate Action Plan (SECAP)"

SUSTAINABLE CITIES PROJECT (SCP)

Component A: Sustainable City Planning and Management Systems

Terms of Reference

Consultancy Services for Preparation of Sustainable Energy and Climate Action Plan (SECAP)

(IB A1.C6)

1.BACKGROUND

1.1. Partner country

Republic of Turkey                                                                                                             

1.2. Contracting authority

Iller Bankası A.Ş. (ILBANK)

1.3. Project Background

ILBANK is implementing the Sustainable Cities Program (SCP) with technical and financial support from World Bank (WB) and European Union (EU). The program aims to help Metropolitan Municipalities (MMs): (i) respond to current and increasing demands for urban services; (ii) plan for future infrastructure service needs in a sustainable manner; (iii) mobilize financing to fund investment priorities; and (iv) adhere to new spatial planning mandates and infrastructure service requirements as prescribed by the amended Metropolitan Municipality Law No 6360 in December 2012.

The SCP aims at supporting improved sustainability of Turkish cities. The Sustainable Cities framework recognizes three dimensions of sustainability (environmental, economic/financial, and social) most relevant for Turkish cities and also identifies spatial, environmental, and financial planning instruments that are part of a comprehensive and integrated planning process that would move cities along a sustainability spectrum from planned to healthy, and finally to smart cities.

The SCP is also guided by a methodological understanding of integration, that is, integration is a practice of municipal management that should occur through an interdisciplinary approach to planning and harmonizing the economic, environmental and social dimensions of sustainable development, aligning strategic plans with land-use plans, strengthening MM and District Municipality (DM) cooperation and governance, engaging civil society in developing plans and strategies, outlining the fiscal implications of plans and incorporating into Capital Investment Processes, and defining meaningful and practical indicators to monitor progress toward sustainable development practices.

The SCP is thus designed to support MMs pursue these aims to promote forward-looking, long-term, and informed city planning and development through sustainability dimensions of Turkish cities. A five-stage methodological approach supports this process, including (a) ensuring a baseline study; (b) strategy formulation; (c) structural plans (land use, energy efficiency, solid waste management, urban/rural interface; (d) transportation planning; and (e) capital investment programming.

The SCP is organized around two main components:

Component A – Sustainable City Planning and Management Systems, funded by an EU-IPA2 Grant, but implemented under the World Bank guidance. This component provides for technical assistance to MMs to ensure a more comprehensive and integrated approach to planning which includes support for spatial, social, environmental, financial, and capital investment planning and management. This aims to allow municipalities to improve each dimension of sustainability (environmental, social and financial/economic). Under the EU-IPA2 Grant Agreement, there is a clear focus on outcomes that demonstrate how plans can be developed in a comprehensive and integrated manner these include spatial planning studies and tools, financial management tools and capital investment plans. 

Component B – Municipal Investments in public transport, water and sanitation, solid waste management and energy, to be financed through an IBRD loan.

The Project will provide support for embedding city level actions that link with EU policy directives on climate change.

European Union and the Members States are the parties to United Nations Framework Convention on Climate Change, Kyoto Protocol and Paris Agreement, which are currently in force. The purpose of Paris Agreement is the transition to an economy where low carbon resources are effectively used and making fundamental changes in sector areas such as energy, technology, economy and finance with an integrated approach. The meaning of this expectation from the point of EU is that combatting the climate change in Europe will open the door to important opportunities particularly in the fields of employment and growth. Transition to low carbon economies contributes in the target of EU to be global leader in the field of energy and enlivens the investments and innovations in the field of renewable energy.

Within this framework, EU has been determining and implementing strategies for long years. Within the scope of climate change there are numerous EU Commission, EU Council and EU Parliament decision and regulations that have been carried out for energy, housing and service, transportation, industry, agriculture and forestry and waste management sectors. The target here is to integrate the policies related to transition period which will be resistance against climate change and low carbon, with the policies of all sectors related to climate change in the European Union. With the “Long Term Vision for a Climate-Neutral Europe as of 2050”, today EU preserves its position to strengthen and also facilitate the climate actions at global level as well as regional level.

Following the Kyoto Protocol, Paris Agreement, which was adopted as one of the implementation mechanisms of UNFCCC and more importantly which constituted the framework of climate change regime after 2020, has entered into force on 4 November 2016. The European Union signed Paris Agreement on 22 April 2016 and ratified it on 5 October 2016. With Paris Agreement, the Parties have agreed on a long term target of ensuring that the global temperature increase shall not exceed 2°C compared to pre-Industrial Revolution levels (so as to limit not to be more than 1.5°C) In the preparatory process of the Agreement, the EU has set a target to mitigate emission by minimum 40% until year 2030 based on 2030 Climate and Energy Policies Framework and the European Commission based on “Post-2020 Global Climate Change Combat Plan” as per the Intended Nationally Determined Contributions (INDCs) presented to the UNFCC Secretariat in March 2015, and it has accelerated its practices in order to reach to this target. The 40% target of the EU in question which was determined based on global estimations, is compliant with the middle term target of Paris Agreement[1].

The European Green Deal, announced by the European Commission in December 2019, commits the EU to becoming climate-neutral by 2050 that intends to propose a European Climate Law turning the political commitment into a legal obligation and a trigger for investment for climate recovery. 

Turkey intends to align its national policies and legislations with EU climate action policies. Turkey's accession negotiations on Chapter 27 (Environment and Climate Action) have been ongoing since December 2009. In addition, there are several ongoing projects supported by EU on adaptation of climate policies in Turkey.

Due to its geographical location, Turkey is among the countries that will be affected most from climate change and is already faced with an increased incidence of sudden rains, flood and drought. Turkey is pursuing a policy aimed at promoting green growth and limiting the rising trend of emissions, while efforts for adaptation to climate change remain important.

In 2015, Turkey submitted its INDC to the UNFCCC with an emissions reduction target of a level of emissions 21% lower than the business as usual scenario by 2030. Regarding its commitments under the UN Framework Convention on Climate Change, Turkey submitted its third biennial report on greenhouse gasses in January 2018. The latest national inventory was submitted in April 2018.

According to the latest Greenhouse Gas Inventory of Turkey, covering the years 1990-2018, greenhouse gas emissions in Turkey increased by 138% to 520.9 Mt CO2 eq. in 2018. The highest portion of total greenhouse gas emissions, 71.6%, originated from the energy sector; 12.5% originated from industrial processes, 12.5% from agriculture, and 3.4% from waste.

Turkey supports its INDC through a national climate change policy which includes;

- 11th National Development Plan

- National Strategy on Climate Change

- National Climate Change Action Plan

- National Strategy on Industry

- Strategy on Energy Efficiency

- National Strategy and Action Plan on Recycling

- National Legislation on Monitoring, Reporting and Verification of GHG emissions

- National Smart Transportation Systems Strategy Document (2014- 2023) and its Action Plan (2014-2016)

Eleventh National Development Plan (2019-2023) stresses the importance of the preparation of action plans to combat invasive species and agricultural pathogens in connection with climate change and to encourage implementation of environment and climate-friendly practices in all areas. In order to adapt to climate change and to take the necessary measures, the plan proposes to identify regional and city-scale needs and prepare Climate Change Action Plans at regional level, particularly for the Black Sea Region.

Besides national development plans, Turkey also prepared diverse strategy documents, plans and communications on climate change, such as the National Climate Change Strategy (2010–2020), the National Climate Change Strategy (2010–2023), the Climate Change Action Plan (2011–2023) and the Adaptation Strategy and Action Plan (2011-2023).

The National Climate Change Strategy (NCCS) covering 2010-20 guides climate policy. It sets a range of short-, medium- and long-term sectoral targets for mitigation, as well as objectives for adaptation, finance and technology development. The NCCS, approved by the Higher Planning Council in 2010, was developed under co-ordination of the Ministry of Environment and Urbanization, in consultation with public institutions, private sector establishments, NGOs and universities. As a follow-up to the NCCS, the National Climate Change Action Plan (2011-23) (NCCAP) sets out measures and activities across different institutions. National Climate Change Action Plan was issued and promulgated in July 2011 in order to control greenhouse gas emissions, ensure adjustment to climate change and implement the National Climate Change Strategy. In Turkey’s first green development strategy, National Climate Change Action Plan, objectives and actions concerning industry, buildings, waste, forestry, transportation and agricultural sectors are identified and environmental, economic and social aspects are considered together[2]. Municipalities, as providers of urban services, have control and influence over infrastructure development. As such, municipalities can effectively guide development in a way that increases energy efficiency in all urban sectors, support transition to sustainable transport as well as promote local energy production. Hence, urban climate governance is an important element to integrate into land use plans, infrastructure investment programs and transport.

As referred in NCCS and NCCAP, local authorities have a key role in the climate change challenge. Over half of greenhouse gas emissions are created in and by cities. 80% of the population lives and works in cities, where up to 80% of energy is consumed. In addition, cities are vulnerable to and face growing difficulties in dealing with the effects of climate change. The increasing frequency of extreme weather events sends a clear signal that cities and towns must become resilient to the impacts of climate change. Local authorities play a key role in the achievement of the EU's energy and climate objectives and are leading actors for implementing local sustainable energy policies.

Main responsibilities of local authorities defined in NCCS and NCCAP with respect to climate change are;

• Defining a comprehensive set of actions that local authorities plan to undertake in order to reach their climate mitigation and adaptation goals; Sustainable Energy and Climate Action Plan (SECAP)
• Setting ambitious mitigation and adaptation goal(s) / target(s)
• Measuring their GHG emission level in a base year, according to a common methodological approach
• Assessing climate risks and vulnerabilities within their cities
• Approving and making their action plan publicly available
• Regularly reporting (both qualitatively and quantitatively) on the implementation of their action plan
• Sharing their vision, results, experience and know-how with fellow local and regional authorities through direct cooperation and peer-to-peer exchange.

As being a development bank that providing finance, consultancy and technical support to local governments, ILBANK sets targets referring to climate change adaptation and natural disaster risks within ILBANK Strategy Plan for 2019-2023. One of the priorities set in this Plan is the “supporting renewable energy and energy efficiency practices for healthy and liveable cities within the scope of adaptation to climate change”. Apart from this direct strategy, there are several other strategies and priority areas that mentions energy efficiency of municipal services, climate actions and disaster risk management:

• Conducting studies for energy recovery from treatment sludge generated in wastewater anD solid waste treatment facilities
• Identifying municipalities that can benefit from energy generation projects from drinking water lines
• Realization of at least 8 projects regarding the integration of drinking water, wastewater, treatment and solid waste facilities with renewable energy projects until the end of 2023
• Establishing a general sustainability framework for local governments, in line with national and international standards and practices, based on national documents such as the Integrated Urban Development Strategy and Action Plan (KENTGES), National Climate Change Action Plan and the 11th Development Plan
• Providing grant support to encourage bicycle lanes to reduce the effects of air pollution caused by traffic on climate change and to encourage
• Cooperating with municipalities for urban transformation needs
• Working in partnership with at least 10 municipalities to reduce the rate of loss and leakage in drinking water facilities until the end of 2023

The Climate Change Unit has been recently established under the Project Department that studies climate change documents prepared by local authorities, such as Greenhouse Gas Inventory Reports, Climate Change Action Plans, Sustainable Energy Action Plans and Mitigation and Compliance Integrated Action Plans.

The Project will help selected municipalities to integrate climate change perspective in their planning processes as well as to pilot SECAP. Starting with the formulation of SECAP, this project aims to contribute initiating a process for selected municipalities and disseminate lessons learned from this pilot process to whole country starting from metropolitan municipalities.

1.4. City background

This assignment covers two metropolitan municipalities namely Adana and Manisa:

Adana is the 6th most populated city of Turkey. According to 2018 TurkStat data; the population of the city is 2,220,125, and its surface area is 13,844 km2 with 15 districts. Adana is located in the southeastern Mediterranean of Turkey at the foot of the Taurus Mountains and in the center of Çukurova. From the east to west Adana borders Hatay, Osmaniye, Kahramanmaraş, Kayseri, Niğde and Mersin. The economy of Adana is largely based on industry and agriculture. Adana is one of the first industrialized regions of Turkey. Product richness and proximity to raw materials in Çukurova, one of the most fertile plains in the world, brought together the industrialization. The total agricultural land in Adana is 539.000 hectares. Adana’s most important agricultural products, in terms of shares in Turkey are; soy, corn, peanut, citrus, watermelon, cotton, wheat and honey. Adana is also one of the first industrialized cities that hosting companies in the textile, heavy industry / metallurgy, food, garment, plastic and machinery sectors. The latest strategic plan (2020-2024) of the metropolitan municipality outlines the importance of the climate actions and presents the absence of climate action plan as a weakness for the municipality. There is a specific strategic target named “PG3.1.33: Preparation of an Climate Change Adaption Action Plan for Adana”. 

Manisa is the 14th most populated city in Turkey. According to 2018 TurkStat data; the population of the city is 1,429,643 and its surface area is 13,339 with 17 districts. The province of Manisa is located in Western Anatolia between Spil Mountain and Gediz River and is at an important junction point for transportation of Aegean Region. From the east to west Manisa borders Denizli, Uşak, Kütahya, Balıkesir, İzmir and Aydın. Thanks to its fertile lands of Gediz Plain as well as climate and irrigation advantages, Manisa has a plant and animal production. The most important herbal products of Manisa province are dried and fresh grape, olive, cherry, tobacco, drying and fresh tomatoes, corn and melon. Based on these agricultural production, the city has a wide varity of products in the food industry. Although agricultural activities still constitute the basis of economical life in the province, progress in the field of industry has changed the appearance of Manisa as an industrial center. There are small, medium and large scale industrial facilities in Manisa. The high value-added electronics sector is well developed. Television and computer production and sub-industry branches of these sectors have been developing while domestic appliances production and automotive supplier industry are also growing sectors. The latest strategic plan (2020-2024) of the metropolitan municipality outlines the importance of the climate actions and define a specific performance indicator on this topic as “P.G.1.23.2: reducing carbon emissions 219.750 tons by 2024”. 

2.OBJECTIVES

The overall objective of the Project is to activate investments in low carbon green urban development based on integrated urban planning approach by encouraging innovation, participatory planning and partnerships between a variety of public and private sector entities.

The specific objective of the Project is the development of the Sustainable Energy and Climate Action Plan (SECAP) as the key document that identifies the most relevant climate hazards and vulnerabilities affecting the local authority, facilitating the process of addressing such risks through the development of an adaptation strategy and identification of appropriate adaptation actions. Through the combination of these aspects, the SECAP defines concrete measures for both climate mitigation and adaptation, with timeframes and assigned responsibilities, translating the long-term strategy into action. The SECAP also includes energy related actions tackling the largest emitting activity sectors in the city towards an increasing of energy efficiency and the use of renewable energy sources.

To ensure that adequate action is taken to mitigate and adapt to climate change, the SECAP should not be regarded as a fixed and rigid document. Since circumstances can change and the ongoing actions provide results and generate local experience, it may be useful or necessary to revise the plan on a regular basis.

Opportunities to make cities more climate-resilient arise with every new development project to be approved by the local authority. The impacts of missing such an opportunity can be significant and will last for a long time. This means that climate related considerations should be taken into account for all new developments, even if the SECAP has not yet been finalized or approved.

3.SCOPE OF WORK

The overall objective of this Assignment is to strengthen the capacities of the Adana and Manisa Metropolitan Municipalities, their utilities and other relevant public authorities in sustainable energy and climate action planning through a participatory planning approach. The expected result of the project is the successful development of the “Sustainable Energy and Climate Action Plan” of the Adana and Manisa Metropolitan Municipalities.

This Terms of Reference has prepared in accordance with the Covenant of Mayors for Climate and Energy (CoM) Guidebooks and forms (see https://eumayors.eu/support/library.html) as well as Guidebook on 'How to develop a Sustainable Energy and Climate Action Plan (SECAP)'. SECAP studies under this assignment would follow the latest guidelines/guidebooks developed by European Commission.

The CoM is an ambitious initiative for local climate and energy actions. The CoM initiative launched in Europe in 2008 and provides signatories with a set of methodological principle, procedures and best practices to develop their SECAP. Local governments signatories of the CoM commit to developing a Sustainable Energy (and Climate) Action Plan (SEAP or SECAP) within two years. In Turkey, 23 municipalities (6 metropolitan municipality, one central municipality and 16 district municipality/towns) has signed The Covenant of Mayors and 9 metropolitan municipalities have already prepared their climate action plans[3].

In addition to the international and national policies, standards, norms, legislations, local conditions of the MM, priorities of the key stakeholders, including the vulnerable groups[4] and citizen engagement will be taken into account.

The consultant should also review the list of main regulations and policy documents including relevant agreements, laws, directives, strategies, such as the European Green Deal and EU climate regulations, and Turkey’s iNDCs.

This Assignment will be implemented by considering four main principles:

Dynamic Planning Framework

For climate change mitigation, the main target sectors are buildings, municipal utility services, equipment/facilities and urban transport. The SECAP should also include actions related to energy efficiency, local electricity production (renewable energy) and local heating/cooling generation. In addition, the SECAP should cover areas where local authorities can influence energy consumption on the long term (as land use planning), encourage markets for energy efficient products and services (public procurement), as well as changes in consumption patterns (working with stakeholders and citizens).

Cross-sectoral Perspective

The SECAP should seek and identify complementarities between mitigation and adaptation, and mainstream them into existing sectorial policies in order to foster synergies and optimize the use of available resources. Due consideration should be taken during the development of mitigation and adaptation actions alike to enhance synergies, and to the greatest extent possible, avoid adverse impacts. This is particularly relevant in the case of maladaptation, where actions might lead to an increased vulnerability of other systems, sectors or social groups.

Sound Governance Structures

The SECAP must contain a clear outline of the strategic actions that the local authority intends to take in order to reach its commitments by 2030. The SECAP may cover a longer period, but in this case, it should contain intermediate values and objectives for the year 2030. The SECAP should also outline which structures are in place or will be organized in order to implement the actions and follow the results. It should also specify the human resources made available.

Stakeholder and Citizen Engagement

Mobilization of civil society is needed in order to ensure an effective implementation of the SECAP. Therefore, stakeholder engagement is another relevant point for SECAP development. In order to develop successful mitigation and adaptation planning, multiple stakeholder engagement is required. Stakeholder Engagement Plan including a stakeholder mapping (including state and non-state as well as citizens of the city) and a stakeholder engagement program covering different engagement methods for different stakeholders (with a special focus on vulnerable groups) should be prepared at the inception phase and discussed with ILBANK and WB, stakeholder engagement should be carried out from the very first steps of the planning process until the end of it, in order to have a successful planning. The plan has to describe how the citizens and stakeholders will be involved in its elaboration, and how they will be involved in implementation and follow up. Consultation groups should be created to ensure an exhaustive understanding of city specificities and problems, meet end-user expectations, guarantee a common agreement about selected indicators, and ensure a full uptake of the main outcomes and their inclusion into decision-making.

3.1. Preparation Phase (Task 1)

The Consultant shall perform initial consultations with the MM (Beneficiary) and key stakeholders, notably parties identified in target groups and held a kick-off meeting with the participation of all relevant parties. These consultations shall be intended to discuss the current state of energy efficiency, energy use and planning, climate action strategies and disaster risk management. In order to ensure efficient stakeholder engagement, a kick-off meeting shall be held by the Client with the close cooperation with the Beneficiary to present study objectives and program and role of Consultant team. The objectives of the SECAP listed in Section 2 will be discussed by the Consultant and the Beneficiary and finalized before the data collection phase.

The exact list of stakeholders, the engagement strategy and communication plan with the stakeholders shall be agreed as early as possible during the scoping stage of the assignment and recorded in a stakeholder engagement plan. The Consultant shall identify climate action, water and energy stakeholders, as well as their objectives, power, capacity and planning resources.

The stakeholders will comprise at least the following:

• Local authorities (including both district and metropolitan municipality authorities)
• National authorities with competence in terms of sustainable energy and climate action
• Institutions responsible for the preparation of land-use plans and socio-economic plans
• Local and regional energy agencies
• Institutional stakeholders like chambers of commerce, chambers of architects and engineers
• The building sector: building companies, developers, housing authorities
• Transport /mobility players: private/public transport companies, etc.
• Energy suppliers, utilities
• Disaster and emergency management departments
• NGOs and other civil society representatives
• Universities, schools and research centres/institutes
• General public and media
• Citizens (as water and energy consumers and vulnerable groups who need them as basic needs but cannot afford them)

The Consultant will develop a Stakeholder Engagement Plan as part of SECAP covering a (i) stakeholder mapping and analysis (ii) stakeholder engagement program including a public participation program (iii) communication plan and an information disclosure strategy for the SECAP, including actions throughout the whole period of realization of the plan. The public participation program will include at least the following actions:

• Presentation of sustainability principles
• Presentation of the start of the works and the participation program and collecting feedback from stakeholders to serve as inputs for the planning and scoping of SECAP
• Support in the web publication of the contents of the plan during its preparation
• A web-based survey in order to measure awareness of general public
• Workshops with all the main stakeholders to analyze the perceived problems regarding sustainable energy and climate action
• Presentation of the initial draft of the plan and collecting online comments and contributions
• Workshops and focus group discussions to discuss the draft plan
• Day of dissemination of the approved initial draft of the plan

A web page will be developed as a common thread and a fundamental reference for the public participation of the plan. The consultant will administer it during the entire duration of the contract following the instructions of the Client. The consultant will accompany the Client to the forums or meetings of information or debate related to the plan, making the support reports, presentations and notes that are required for the fulfilment of the objectives of the Assignment.

In line with the initial consultations and findings from the Preparation Phase, the Consultant shall submit Inception Report covering its approach and methodology for the preparation of SECAP. Inception Report will also cover the followings:

• A general work plan, which illustrates the anticipated work-flow and timeframe of implementation of the required tasks and proposed activities;
• Accompanying expert-assignment plan presenting: (i) breakdown of each expert’s engagement in implementation of relevant tasks and activities, expressed in expert-days; (ii) summary engagement of each expert in implementation of the overall contract, tasks and activities, expressed in expert-days, and (iii) summarized engagement of all relevant experts per tasks and activities, also expressed in expert-days.
• Introduce the relevant national and international policies, conventions, agreements, legal framework and successful implementation examples,

3.2. Planning Phase (Task 2)

The Consultant will perform following activities and produce a second draft version of SECAP comprising the followings as minimum:

• Define the key elements of the SECAP
  • Definition of scope of the SECAP (geographical /administrative, socio-economic situation, target activity sectors to be included in  Baseline/Monitoring Emission Inventories (BEI/MEI) and reported during the SECAP implementation, mitigation /adaptation, time horizon, etc.);
  • Definition of the baseline year (the reference year against which the achievement of emission reductions in 2030 shall be compared)
• Elaborate a Baseline Emission Inventory (BEI)
  • Proposed emission inventory approach;
  • Activity sectors that will be included in the BEI/MEI;
  • Detailed methodology for collecting baseline & reported final energy-consumption data for all proposed activity sectors, including indication of data sources;
  • Detailed methodology for calculating respective BEI for all proposed activity sectors
• Elaborate future Greenhouse Gas (GHG) release projections, reduction targets, suggested actions and SWOT analysis
• Perform a Risk and Vulnerabilities Assessment (RVA)
• Define performance indicators, data sources, database management strategy
• Establish the municipal/city visions
• Develop Sustainable Energy and Climate Action Plan (SECAP)

For adaptation to the impacts of Climate Change, the SECAP should include actions in the sectors and areas, which are likely to be most vulnerable to Climate Change in a city (hotspots). Vulnerable sectors (e.g. buildings, transport, energy, industrial processes and use of industrial products, waste and wastewater, agriculture, forestry and other uses of land, health, civil protection & emergency, tourism) can vary considerably within urban perimeters, from one city to another, from urban areas to more rural areas: this is why gaining a deep understanding of the hazards and vulnerabilities of the local authority is of paramount importance.

During the execution of the whole Assignment the Consultant shall conduct capacity building activities including:

• Capacity development/increase of the relevant technical and administrative staff of the metropolitan municipalities via transfer of know-how, information and experience share on sustainability and climate-friendly urban development implementations throughout the plan preparation in cooperation
• Guidance for executive managers in metropolitan municipality to meet the conditions of accession to Covenant of Mayors
• Propose an organizational structure (e.g. division, unit, department etc.) on climate change within the metropolitan municipality
• Raised awareness and ensured visibility of the community via engagements and promotional activities

3.3. Incorporating Feedbacks and Producing the Final Version of SECAP (Phase 3)

The Consultant will submit the draft SECAP and incorporate comments and contributions of all relevant parties including citizen feedbacks from online surveys and consultations and submit a final version of the SECAP in line with the context given in Annex-1.

4.IMPLEMENTATION ARRANGEMENTS AND DELIVERABLES

4.1. Deliverables

The consultant is expected to provide the following deliverables:

• Ensure proper management and communication through all process with all relevant stakeholders, ensuring the participation of all agents in the analysis and diagnosis, in the decision-making and in the design of the action proposals.
  • Organize at least 5 workshops
  • Conduct online surveys and consultations for citizens
• Prepare a data gathering strategy that outlines the availability and validity of current data and needs for further data collection process and realistic projections on GHG generation.
• Organize a kick-off and closing meeting that enabling stakeholder and citizen engagement
• Prepare a complete SECAP including necessary components given in Annex-1
• Develop an effective M&E mechanism
• Develop a web-page including all project documents, knowledge documents, promotion materials, brochures, training materials and toolkit.
• Develop a web based module for the new data entry and update for the calculation o of the inventory
• Execute a training and capacity building activities
  • At least 20 staff will be provided training of trainees (10 on climate action and 10 on sustainable energy)
  • At least 40 staff will be provided on-the-job training
  • At least 5 training modules will be launched on incorporating sustainable energy and climate actions into selectors sectors such as urban planning, water, transport, disaster management and waste management

4.2. Implementation arrangements

The total duration of the SECAP preparation should not exceed 12 months. The Consultant will supply all necessary equipment (including hardware, software, office equipment, and vehicles) required to deliver the services. The Client will make available to the Consultant all available relevant information, at no cost. All documentation will remain the property of the Client after completion of the assignment. The Consultant will not dispose, publish or use this documentation without written consent of the Client.

Consultants are reminded that communication with local Municipalities/Utilities will be in Turkish. Therefore, if necessary, the Consultant has to hire respectively qualified experts or must provide interpretation and translation services which must be covered by the contract price. The reports will be submitted in two languages (Turkish and English).

4.3. Reports and deliverables Schedules

The Consultant team will undertake preparation of the SECAP and all necessary supporting activities for preparation of the Plan (such as meetings, stakeholder engagements, training, visibility and awareness rising, and etc.).

The consultant shall submit the following documents, in English and Turkish, as electronic copies both in word and pdf (CD/flash drive), including the supporting GIS data:

All reports will include an executive summary summarizing the main findings, analysis, key issues and recommendations. The Consultant will be required to deliver a digital copy (including all relevant files) to the Client.

5.ROLES AND RESPONSIBILITIES

ILBANK has set a Project Management Unit (PMU) within its International Relations Department, which will be responsible for the operation of the Program at central level. PMU is the main unit in charge of overall coordination and implementation of the Program. The PMU is led by a department head and unit managers, and it has staff capacity in business development, contract management, financial management and technical management. 

The Project Management Unit (PMU) together with related technical departments at ILBANK such as Department of Project will oversee the work progress and quality of the consultant’s deliverables. PMU will ensure coordination between the Consultant, WB and Metropolitan Municipalities while preparing reports and conducting project activities including field visits. The contract will be signed between ILBANK (referred to as "Client")  and the Consultant, and payments to consultant will be made upon Consultant’s submission of deliverables and approval of ILBANK and World Bank.

Adana and Manisa Metropolitan Municipalities (referred to as “Beneficiary”) will designate a contact point/unit for the assignment activities. This unit will secure coordination within the municipality and facilitate the contacts of the Consultant with appropriate local organizations. Municipalities will provide access to all available related documents, plans, drawings, data and other kind of information necessary to carry out the consultant's assignment.

The Consultant will be responsible for debriefing to the Municipalities and ILBANK. The Consultant team will debrief and consult with the Municipality’s team on the progress every 2 weeks and flag any problems in a timely manner. The Consultant will be in charge of documenting and keeping record of activities and meetings and prepare minutes/notes after each meeting and field visit with the decisions made and suggestions. Depending on the need, the consultant shall compensate any kind of translation including simultaneous translation, interpreter and translation of documents. The consultant will also be responsible for considering World Bank Safeguard Policies during the assignment[5].

All field visits will be planned and realized in consultation with the ILBANK PMU.

The Consultant has a general obligation to be responsible for the safety of all its operations and activities, and holds specific health, safety and environmental and social obligations under Covid-19 conditions.

6.REPORTING AND PROCEDURE FOR REVIEWING OF THE REPORTS

The Consultant shall report to the PMU at ILBANK. All deliverables will be submitted to ILBANK both in hard copy and electronic version in Turkish and in English (2 Turkish and 2 English hard copies as well as electronic copies in word and pdf format in two separate flash memory sticks). In the case of any discrepancies, the Turkish version will prevail.

As this assignment is financed from grant funding provided under from the European Union Instrument for Pre-Accession, the consultant shall follow all necessary visibility rules defined by European Commission.

After the approval of the draft, the final version of all deliverables shall satisfy proper editing and graphic design standards following the visibility rules of the project. All documents collected and prepared during/for the field studies conducted as part of the project will also be submitted to ILBANK.

7.CONSULTANT’S STAFFING AND QUALIFICATIONS

To develop a SECAP, the Consultant shall provide a team comprising professional staff from a diverse background related to the energy efficiency and climate change subject, to cover all the needed issues.

The consultant team shall include at least the following profiles:

• A Team Leader, expert in energy efficiency and climate change
• An environmental expert
• An economist
• An energy efficiency expert
• A climate change expert
• An urban planning expert
• A social/stakeholder engagement expert

The Consultant should encourage participation of national experts, either as main experts if they have the necessary skills and/or in a support role to the main expert.

The requirements for each expert are as follow:

The Team Leader should have:

• University degree in relevant field and MSc, PhD in the relevant field will be an asset
• At least ten (10) years of general professional experience
• Al least 5 years of experience on energy policies/management, green buildings or green energy or climate change management (adaptation and mitigation)
• Project coordination/ management for the preparation of Carbon Footprint Inventories and/or Climate Action Plans
• Proven experience as project coordinator and /or team leader of a project funded by international organizations
• Proven experience in leading the teams of experts in developing action/strategic plans for different levels of government in the areas of Climate Change Mitigation;
• Training and certification on energy management ISO 5001, ISO 17742, ISO 14064 will be an asset
• Proven experience and expertise in developing action/strategic plans for different levels of government in the areas of Climate Change Mitigation;
• Good knowledge of the international state-of-the-art approaches and best practices in action planning;
• Experience in working with representatives of different levels of government in the relevant fields;
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The environmental expert should have:

• University degree in an Environmental Engineering
• At least five (5) years of general professional experience in waste management and environmental assessment, in particular referring to climate change management (adaptation and mitigation)
• Already participated in one or several SECAP preparation projects
• Experience and expertise in energy efficiency and renewable energy
• Experience and expertise in renewable energy technologies
• Specific experience and expertise in CO2 calculations related to emissions from relevant sectors
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The energy efficiency expert should have:

• A background in Engineering, with a minimum of five (5) years of experience in consultancy related in energy efficiency, energy projects and renewable energy resources
• Specific experience and expertise in calculations of energy performance in building and industry sector
• Specific experience and expertise in energy efficiency in building and industry sector
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The economist should have:

• A background in Economics, with a minimum of five (5) years of experience in public services and their financing models
• Specific experience and expertise in budgeting project activities, energy efficiency and renewable energy measures
• Specific experience and expertise in providing technical support and/or developing action/strategic plans for different levels of government in relevant fields
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The climate change expert should have:

• Master’s degree in a relevant discipline, with a minimum of five (5) years of experience in climate change analysis; climate change impacts and vulnerability assessments, risk management and/or adaptation planning and practices.
• Substantial experience within climate change and development policy development and climate financing, preferably covering both bilateral and multilateral interventions.
• Knowledge in climate change modelling
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The urban planner should have:

• A background in urban planning, with a minimum of five (5) years of experience in consultancy related to urban planning
• Already completed projects in the urban planning field, with sustainable energy and climate action plan components
• Very good command of both written and spoken English and Turkish
• Good computer skills with MS Office Applications and good knowledge of data management and software development will be an asset

The social/stakeholder engagement expert should have:

• At least a university degree in social sciences
• A minimum 5 years of experience in preparing and implementing social assessments and stakeholder engagement plans
• Have a good knowledge and proven experience of stakeholder and citizen engagement in urban planning
• Have a proven experience in assessing needs of vulnerable groups in an urban settlement
• Excellent command of both written and spoken English and Turkish
• Knowledge in Climate change and renewable Energy

All experts should have good reporting skills in English (knowledge of Turkish language will be considered an advantage, particularly for the Team Leader and the Environmental Expert) and be computer literate. The Consultant shall be responsible for translating any document provided in Turkish language for the purpose of this study.

8.DURATION OF THE ASSIGNMENT

The duration of the assignment is 12 (twelve) calendar months.

Annex 1. Scope of the SECAP

1. SECAP Executive Summary
2. Introduction
3. National and International Policies
4. Overview of the Municipality

This section shall be composed of narrative description of geographical features (e.g. political boundaries, hydrogeology, topography, climate, natural resources, protected areas etc.), settlement plan and land use, demographic and socio-economic status (e.g. industry, agriculture, electricity generation/consumption, transportation, development index etc.) including temporary refugees, urban infrastructure (e.g. transportation, energy, recreational areas, master plan etc.), socio-cultural structure (e.g. education, health, tourism etc.) and disaster management structure of the Municipality.

1. Strategy

• Vision
• Commitments both for mitigation and for adaptation:
  • For mitigation, the SECAP document should clearly indicate the emission reduction target by 2030 (and possibly beyond) clearly stating the BEI year and the reduction-target type (absolute reduction or per capita reduction);
  • For adaptation, the SECAP should include a certain number of adaptation goals, coherent with the identified vulnerabilities, risks and hazards;
• Coordination and organizational structures created /assigned
• Staff capacity allocated
• Involvement of stakeholders and citizens
• Overall budget for implementation and financial sources
• Implementation and monitoring process
• Assessment of the adaptation options
• Strategy in case of extreme climate events

1. Baseline Emission Inventory (BEI)

• Inventory year
• Number of inhabitants in the inventory year
• Emission factors approach (standard or LCA)
• Emission reporting unit (CO2 or CO2-equivalent)
• Responsible body /department (main contact)
• Detailed BEI results in terms of final energy consumption and GHG emissions
• Inclusion of optional sectors and sources (if relevant)
• Assumptions made, references or tools used (if relevant)
• Reference to the BEI inventory report (if relevant)

1. Climate Change Risk and Vulnerability Assessment (RVA)

• Expected weather and climate events particularly relevant for the local authority or region
• Vulnerability of the local authority or region
• Expected climate impacts in the local authority or region
• Assets and people at risk (with a focus on the vulnerable groups) from Climate Change impacts

1. Mitigation actions and measures for the full duration of the plan (2030); for each measure /action it should be specified (whenever possible):

• Description
• Responsible department, person or organization
• Timing (end-start, major milestones)
• Cost estimation (investment and running costs)
• Estimated energy saving /increased renewable energy production by target year
• Estimated GHG reduction per target year
• Indicators for monitoring

1. Adaptation actions and measures for the full duration of the plan (2030); the actions should be coherent with outcomes of the municipality /city vulnerability and risk assessment (RVA); for each measure /action it should be specified (whenever possible):

• Sector
• Title
• Description
• Responsible body /department and contact point
• Timing (end-start, major milestones)
• Actions also affecting mitigation
• Stakeholders involved /advisory group
• Impacts, vulnerabilities and risks tackled
• Costs (investment and running costs)
• Indicators for monitoring

[1] For further information please see http://www.iklimin.org/wp-content/uploads/2020/03/modul_03_en-1.pdf.

[2] For further information on Climate Change Policy, Legal and Institutional Framework in Turkey please check http://www.iklimin.org/wp-content/uploads/2020/03/modul_04_en-1.pdf.

[3] For further information please check http://www.iklimin.org/wp-content/uploads/egitimler/seri_10.pdf.

[4] According to World Bank’s Environmental and Social Framework, Disadvantaged or vulnerable refers to those who may be more likely to be adversely affected by the project impacts and/or more limited than others in their ability to take advantage of a project’s benefits. Such an individual/group is also more likely to be excluded from/unable to participate fully in the mainstream consultation process and as such may require specific measures and/ or assistance to do so. This will take into account considerations relating to age, including the elderly and minors, and including in circumstances where they may be separated from their family, the community or other individuals upon which they depend

[5]World Bank environmental and social safeguards related operational policies can be found in the link:http://www.worldbank.org/en/programs/environmental-and-social-policies-for-projects/brief/environmental-and-social-safeguards-policies#safeguards